Financial Services Administrator

# Summary 

# About the organization 

 South Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.

# About the position 

 The Financial Services Administrator carries out the accounts payable function, provides backup for accounts receivable and donation functions, and supports the audit, financial budgeting, reporting and financial management of SRCHC. This position further supports and is involved in confidential Human Resources functions related to employee life cycle situations.  This position is expected to work onsite.

Responsibilities:

Accounts Payable

• Monitor organizational AP process, ensuring compliance with Financial Policies and Procedures
• Match, code and input invoices and employee payment requests
• Process cheque payment weekly, follow up on approval status, and cheque distribution 
• Generate EFT payment to AP supplier and employees, and monitor approval status; Input EFT payment into GP system
• Update professional development room in Human Resources Information System (HRIS)
• Respond to supplier and employee inquiries regarding payments and resolve problems
• Respond to audit inquiries regarding AP

Accounts Receivable

• Generate and distribute invoices 
• Monitor invoices payment; follow up with collections and input payment
• Generate and review quarterly AR aged report

Payroll

• Process semi-monthly payroll for all salaried and hourly employees, in consultation with Senior Manager, Human Resources
• Issue WSIB and benefit cheques as directed by Management
• Liaise with HR Team on employee life cycle situations impacting payroll
• Prepare calculations and cost projections related to employee recruitment and terminations
• Perform HOOPP reconciliation and generate HOOPP EFT payment 
• Respond to employee and government inquiries with regards to payroll
• Review and respond to government mandated employee garnishee situations
• Prepare yearly T4 & T4A statements, WSIB and EHT reconciliation
• Compile statistical reports related to pay and benefits accounts as required
• Act as liaison with payroll vendor to ensure service standards and contract details are adhered to

Other Accounting Duties 

• Maintain cash and cheques
• Prepare bank deposits and conduct banking 
• Conduct administration work within the Finance function
• Organize education sessions to promote SRCHC staff members’ financial literacy 
• Distribute monthly management reports, as directed by the Senior Manager, Finance
• Promote Finance IM/IT technical advancement

External Relations

• Liaise as a contact with suppliers, employees, clients, funders, and donors regarding to AP, AR and donation inquiries  

# Qualifications

•  Post-secondary education related to accounting and/or finance

• CPA (Chartered Professional Accountants) and CPA (Canadian Payroll Association) membership and study an asset
• At least two years’ accounting and/or payroll work experience
• Sound data analysis, computer technology and Microsoft Office application skills, particularly in the use of MS Excel
• Experience with Microsoft Dynamics GP and ADP an asset
• Strong oral and written communication skills
• Excellent organization skills
• Sensitivity in handling confidential information
• Demonstrated ability to be flexible, a self-starter and team player
• Demonstrated respect for diversity, equity, anti-racism and accessibility with the ability to work collaboratively and positively with others
• Police clearance documentation will be required for employment
• Proof of double COVID-19 vaccination status will be required for employment